Campus Alert
September 28, 2024: VSU Closure Due to Severe Weather
Club Sports Officer Information
If you have any questions or concerns please contact vsuclubsports@gmail.com.
Club Sport Activation / Administrative Forms |
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Club Sport Application | Needed: Beginning of Fall Semester |
Club Roster | Needed: Roster due each fall and continually updated |
Coach/Instructor Agreement | Needed: Coaches / Instructors must complete each year |
Advisory Agreement | Needed: Advisor must complete each year |
Community Service | Needed: Documentation of community service activities |
End of the Semester Report | Needed: End of each semseter |
End of the Year Report | Needed: Due at the end of the year meeting / evaluation |
Risk Management Forms |
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Needed: Each time a new person participates in a club activity | |
Physical | Needed: Each member provides an updated physical form each year |
Safety Officer Acceptance | Needed: Each fall with copy of certification cards |
Accident Report | Needed: All injuries (home, away, and visitors) |
Monthly Forms |
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Monthly Reports | Needed: Due the first Wednesday of each month |
Facility / Event Request Forms |
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Facility Request | Needed: For requesting space for special events,tournaments, etc. |
Practice Request | Needed: For requesting practice space for each semester |
Hosting an Event Checklist | Needed: As needed |
Needed: As needed | |
Financial Forms |
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General Purchases | Needed: For purchasing equipment or goods from a vendor |
Unique Purchases | Needed: For paying league membership,renting facilities, or contractual services |
Generic Receipt | Needed: Take to a competition for completion to serve as entry fee receipt |
Banking and Tax Information | Needed: To create a club bank account or file taxes when necessary |
Travel Forms (Before a Trip) |
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Pre-Travel | Two weeks prior to departure |
Travel Roster | Final Roster due 24 hours (or business day) before departure |
Private Vehicle Consent | Needed: If needed, 4 days prior to departure - Monday at 4:30 for weekend trips |
Travel Forms (After a Trip) |
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Post-Travel Expense Report | Needed: 2 days after return from trip with receipts - form needed for each person receiving reimbursement |
Expense Reimbursement Form | Needed: 2 days after return from trip with receipts - form needed for each person receiving reimbursement |
Post-Travel Results | Needed: 2 days after return from trip |
Post-Event Results | Needed: 2 days after end of event |
Fundraising Forms |
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Fundraising Documentation | Needed: Documentation of fundraising activities |
Sample Donation Solicitation Letter | Needed: As needed |
Sponsor Letter Example | Needed: As needed |
Sample Thank You Letter | Needed: For reference after receiving a donation or sponsorship |
Fundraising Matching Documentation | Needed: 2 days after a fundraising activity |
Campus Recreation
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1300 Sustella Ave.
Valdosta, GA 31698 -
Mailing Address
1500 N. Patterson St.
Valdosta, GA 31698 - Front Office
- Phone: 229.333.5898
- Fax: 229.259.5088
- After Hours
- Phone: 229.245.4306
- CORE Outdoors
- Phone: 229.245.2355
- IM and Club Sports
- Phone: 229.333.5480
- Aquatics
- Phone: 229.245.4305
- Fitness
- Phone: 229.245.4301