Welcome to Valdosta State University’s Conference Center! The VSU North Conference Center is located in the north end of the University Center, which is only .2 miles from the main campus of Valdosta State University. The VSU University Conference Center is designed to accommodate educationally-oriented events in a state-of-the-art meeting and training environment. There are two large conference rooms and numerous meeting spaces to meet your needs. Each room is equipped to meet your facility and technology requirements. Our facilities can accommodate groups as large as 500.

For events in the University Center, click here to leave feedback.


Scheduling Events

Outside (Non-VSU) Rental Request Internal Request 

The University Center Lobby is the first view that people get into our building. It is set with couches and chairs, but with permission from Event Services, the lobby can be set up with buffet lines, interest tables, or display tables.

Lobby of the University Center with couches and chairs

The UC Magnolia Room is the largest room in the University Center. It is a carpeted room with no windows and 2 retractable screens for projectors. It can be used as one large space or divided up into Magnolia Room 1 or 2.
Maximum setups of the Magnolia Room:
  • Classroom style: 252 with 84 testing tables of 3 (Magnolia 1 and 2)
  • Auditorium style: 500 chairs with space at the front of the room.
  • Banquet style:
    • 30 round tables of 8 = 240 capacity with 2 buffet lines, podium, and double gun power point set up, no stage
    • 32 round tables of 8 = 256 capacity with 2 buffet lines, podium, no stage, no double gun power point set up
    • 38 rounds of 8 = 304 capacity with podium only, buffet lines in lobby or hallway

* Room may be divided for smaller banquets

Diagram of Magnolia Room

UC Magnolia Room Specifications:
  • Square Footage: 5683
  • Dimensions: 100' x 56.83'
  • Outlets: 16 sets
  • Network Jacks: 2

The Cypress Room is a carpeted room with four windows allowing for natural light. The room also includes a retractable screen with a ceiling mount projector. 

Maximum setups of the Cypress Room:

  • Banquet Style:
    • 15 round tables of 8 with two buffet lines = 120 capacity
    • 18 round tables of 8 with one buffet line = 144 capacity
  • Auditorium Style:
    • 120 capacity facing the front screen
    • 144 capacity if facing the curved right wall of the Cypress Room when entering through the main doors
  •  Classroom Style:
    • 18 testing tables of 3 = 54 capacity with a buffet line
    • 23 testing tables of 3 = 66 capacity with no buffet line in room
  • Square Style 
    • 12 testing tables = 36 capacity
  • U-Shape Style 
    • 8 testing tables = 24-28 capacity

Diagram of Cypress Room

Cypress Room with 120 chairs in auditorium style

UC Cypress Room Specifications:

  • Square Footage: 2414
  • Dimensions: 34' x 71'
  • Outlets: 18 sets
  • Network Jacks: 2

The Executive Dining Room has carpet with 4 high vaulted windows to complement the beautiful rotunda shape of the room. This room has a retractable screen and conference phone cable. Upon request additional audiovisual, and setup styles may be available. 


Maximum setups of the Executive Dining Room:

  • Classroom Style:
    • 9 testing tables of 3 = 27 capacity
  • U-Shape Style:
    • 7 testing tables of ~3 = ~21-24 capacity
  • Banquet Style: 
    • 7 rounds of 8 = 56 capacity

Executive Dining Room Diagram

Executive Dining Room with 5 round tables with 6 chairs at each

UC Executive Dining Room Specifications:

  • Square Footage: 911.36
  • Dimensions: ~25.6' x 35.6' (Octagonal Shape)
  • Outlets: 6 sets
  • Network Jacks: 2

ROOM RENTAL FEES FOR

AFFILIATED AND NON-AFFILIATED GROUPS

Affiliated

Non-Affiliated

 

 Half Day 

  Full Day 

 Half Day 

 Full Day

Cypress Room

$75.00

$150.00

$150.00

$300.00

Executive Dining Room

$65.00

$125.00

$125.00

$300.00

Magnolia Room (1/2)

$75.00

$150.00

$150.00

$300.00

Magnolia Room (1&2)

$150.00

$300.00

$300.00

$600.00

 FURNISHING FEES FOR

AFFILIATED AND NON-AFFILIATED GROUPS

Rental

Price

Chairs

$1.00

*Table

$10.00

*Table w/ tablecloth

$15.00

Partial Stage

$50.00

Full Stage

$100.00

Dance Floor

$100.00

Piano

$50.00

 * The University Center-North will provide tables with tablecloths outside of an event room if requested for registration, display, etc.

*University Center tablecloths are for University Center events only. To rent tablecloths for another event on campus please call the VSU Catering office.  If special arrangements need to be made, please contact the University Center- North Operations Manager.

 

AUDIO VISUAL EQUIPMENT FEES FOR

AFFILIATED AND NON-AFFILIATED GROUPS

Equipment

Price Per Day

Flip Chart

$8.00

Hand-Held Microphone

$25.00

Cordless Microphone

$40.00

Lapel Microphone

$40.00

Laptop Computer

$50.00

Overhead Projector

$25.00

Screen

$5.00

Portable Screen

$20.00

Floor Podium

$25.00

Tabletop Podium

$10.00

PA System (includes 1 mike)

$50.00

LCD Projector

$75.00

Dry Erase Board

$15.00

Mike Floor Stand

$5.00

Mike Tabletop Stand

$5.00

Tripod (easel)

$5.00

TV/VCR

$30.00

Power Lectern

$40.00

Remote Presenter

$20.00

           SPECIAL SERVICE FEES FOR

UNIVERSITY, AFFILIATED, AND NON-AFFILIATED GROUPS

Fee Type

Price

Late Closing Fee/Hour

$35.00

Early Opening Fee/Hour

$35.00

No Show Fee Meeting Rooms

$25.00

No Show Fee Auditoriums

$100.00

No Show Fee Magnolia Room

$200.00

No Show Fee Cypress Room

$100.00

No Show Fee for Rentals

100% fee

Late Cancellation Fee (Minimum)

$25.00

Cleanup Fee (Minimum)

$25.00

Deposit

$50.00

Security Fee/Hour

$30.00

Custodial Fee/Hour

$25.00

Maintenance Fee/Hour

$20.00

Setup Fee/Hour

$20.00

UC Setup Fee/Hour

$20.00

Info Tech Fee/Hour

$15.00

Electrician/Hour

$40.00

UC Building Manager Fee/Hour

$10.00

All groups are subject to special service fees requiring extended hours, extra personnel expenses, or no show/late fees. Valdosta State University will determine the number of personnel needed for the event.